Digital platform to manage office and work places

iCube Space simplifies access to work places, meeting rooms, lockers and parking.

Meeting rooms
Full control and transparency of meeting room occupancy:

• Display all available meeting rooms
• Search by parameters: capacity, video conferencing, whiteboards, additional equipment
• Up-to-date schedule and occupancy in real time

Work places
Easy workday planning in a hybrid office:

• List of available workstations filtered by floor, building, and department
• Search by characteristics: monitors, printers, furniture type
• Visualization of workstations on the office map
• Ability to request access to IT services

Lockers
Order in storing personal belongings:

• Reservation settings by date, period, building, floor, or department
• Visualization on the office map
• Management via a mobile app

Parking Spaces
No need to keep Excel and lists in your head—everything works automatically:

• View and filter available spaces
• Book by date, time, or period
• Parking map with space visualization

Booking

In large offices, employees waste time searching for the right person, room, or even printer. iCUBE Space solves this problem: it helps you quickly find the right object and shows you how to get there.

Features:

• Search for people, meeting rooms, work places, departments, or devices
• Visualize your route on mobile devices
• Turn-by-turn directions with text prompts

Navigation

Insight on how your office really operates.
iCUBE Space collects and visualizes resource usage data, helping you identify inefficiencies and make decisions—from meeting room overload to inflated service costs.

Features:

• Analysis of meeting room, workstation, locker, and parking occupancy by time, department, and location
• Reservation reports: frequency, cancellations, peak hours, non-appearances.
• Service desk tickets analytics: number, processing speed, problem areas
• Reports on attendance and guest behavior (including passes and parking)
• Identification of underutilized or overloaded office areas
• Map visualization: heat zones, occupancy distribution
• Data export to .xlsx and connection to BI systems via API

Analytics

All office requests in one place. No phone calls, spreadsheets, or paperwork. Employees no longer need to search for someone to contact. Support teams receive an automated system with workload and deadline tracking.

Features:

• Submit requests for any office needs: cleaning, furniture, engineering systems and utilities, hardware, consumables
• Quick processing: via a mobile app, kiosk, or web interface, with the ability to attach a photo and point a location on a map
• Automatic assignment of requests to responsible employees by category and responsibility
• Push and email notifications to employees about each stage: acceptance, assignment, comments, completion
• Transparent status monitoring and request processing history in the administrator interface
• Built-in analytics system: employee workload, processing speed, common issues, data export to .xlsx

Service Desk

Lighting, climate and office equipment control from a single interface.
iCUBE Space integrates all meeting room systems into a single control panel. This reduces the burden on IT and operations, simplifies work, and eliminates unnecessary manual configuration before a meeting.

Features:

• Lighting, climate, humidity and curtain control
• Turn all multimedia devices on/off with a single touch
• Switch between sources (video conference, presentation, laptop, etc.)
• Configure scenarios for different meeting types: briefing, presentation, online call
• Control panel (touchscreen) in the meeting room or via a mobile app
• Integration with video conferencing platforms
• Remote technical support

Comfort controls